The best way to screen private caregiver senior care

Yes and do not doubt it for a split second! This missed step may cost you time, energy, and $$$

When screening private caregiver have him/her complete an application form. Review it with them and make sure everything is complete and legible.

Caregiver job application form can be found in the hire a private caregiver template pack. Feel free to look at the job application preview template.

Send the caregiver applicant a list of your needs or copy of the detailed job description to read by email. Being as detailed as possible, discuss with the applicant the services you expect to be performed, noting anything he or she is not willing or train to do. Try to be as informative as possible about the position to avoid any future surprises. Be clear about your expectations, the salary and time commitment.

Look for someone who has experience with the type of tasks that the senior will be requiring, particularly if the care recipient has special needs, such as memory impairment or physical disabilities.

Try to assess as much as you can about the applicant by what they’re telling you and how they appear during the interview. In addition to the caregiver interview, these are also important considerations about the applicants.

Overall did the caregiver applicant;

  • Arrive on time?                                                      
  • Present him/herself well?
  • Does she/he have reliable transportation?
  • Did he/she listen to your concerns?
  • Flexible to scheduling?                                                  
  • Do you think the caregiver and senior’s personality match?
  • Can you work together long term with this caregiver in terms of the communication?
  • Is there mutual and understanding of the care needed? 

It is recommended to have someone with you during the interview. Their company will help you feel more comfortable and confident. The additional person who is present may also be able to give you another impression of the applicant when the interview is complete.

Is not recommended to hire only one caregiver for a 24/7 position. Your caregiver will require time for the personal needs and interests, and you will also need to factor in that issues and situations may come up, that are out of your control. Caregivers who live-in cannot be expected to be on call 24 hours a day. If the care recipient needs frequent help for supervision, you should hire a total of 3-4 caregivers. 

Your 24 hour care team should consist of:

  • 1 live-in caregiver
  • 1st Respite caregiver (1x 8 hr shift + 1x 4 hr shift + flexible to cover partial schedule of live-in caregiver)
  • 2nd Respite caregiver (1x 8 hr shift + 1x 4 hr shift + flexible to cover partial schedule of live-in caregiver)
  • 3rd Respite caregiver (1x 4 hr shift + on call part-time to fill in shifts where needed-make sure this caregiver is flexible with his/her schedule before you hire them)

Hire Private Caregiver guide book and templates-wise caregiving

Hire a Private Caregiver Guide-PDF


The ‘Hire a private caregiver guide’ also includes 35+ professional senior care templates

35+ Senior Care Templates

✔️ Hire a Private Caregiver Checklist
✔️ Home Safety Checklist
✔️ Residence Information Sheet
✔️ Senior Care Requirements Checklist
✔️ Caregiver Time Sheets
✔️ Caregiver Job Description
✔️ Care Plan
✔️ Care Plan Review
✔️ Caregiving Daily Checklist
✔️ Senior Care Information Form
✔️ ‘Need a Caregiver’ Sample Post
✔️ Caregiver Employment Application
✔️ Pre-Interview Caregiver Questionnaire
✔️ Full Caregiver Interview Questionnaire
✔️ Caregiver Reference Check-Call Script
✔️ Caregiver Employment Agreement
✔️ Caregiver Employment Contract (simple)
✔️ Caregiver Job Offer Letter
✔️ Termination of Employment Letter
✔️ Covid-19 Visitor Health Form
✔️ Senior Housekeeping Chart
✔️ Senior Personal Care-Hygiene Chart
✔️ Daily Food Log
✔️ Incident/Accident Report
✔️ Recovery Progress Notes
✔️ Care Directives Information Sheet
✔️ Senior Community Services Contact List
✔️ Medical Contacts Sheet
✔️ Medical File Log
✔️ Medication List
✔️ Weekly Medication Tracker
✔️ Monthly Medication Tracker
✔️ Vitamin Supplement List
✔️ Emergency Medical Information
✔️ Letter of Recommendation
✔️ Sign in and out Sheet
✔️ Caregiver Tax Receipt (yearly care costs)


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